Privacy Policy

At Cocoon we are committed to safeguarding the privacy of our customers. This policy sets out how we will process your personal data and how we will keep your personal data secure. This policy applies in respect of the personal data you provide to us online, via social media, by email, by telephone, post, in person at our workshop or at one of our retail shows. Cocoon does not release personal information of any kind to third parties unless with the specific aim of helping us to send out our own mailings or to process a Cocoon newsletter.

Who we are
Cocoon is the partnership of Philip and Jenny Bezencenet with current address:
The Granary
Lower Farm
Duns Tew
Oxfordshire
OX25 6JX
01869 337770
contact@cocoon-online.com

Personal Information Collected
All information we collect from you is to provide you with the most accurate and personal service or to place an order for our products. This is as follows: Name, Address, Telephone Number, Email address, Payment card information.

Any other relevant personal information you may offer us regarding your orde.

How your Personal Data is used

  1. Respond to your request for further information about Cocoon such as a catalogue.
  2. Process an order you have placed with us
  3. Contact you by telephone, email, or mail regarding either of the above.
  4. To send you a promotional newsletter if you have given us your consent to do so.

How long do we keep your personal
Because the product we sell is made individually for our customers and has a long life we keep customer records longer than the 7 year legal requirement for record keeping. Usually we keep digital records for 10 years and will not mail outside this limit. We keep paper records of orders for longer so that we can respond to customers who wish to repurchase or to help with alterations and repairs.

How do we store your personal data?
Names and addresses and a record of orders placed are stored on a computer that is not connected to the internet and is thus very secure. Email addresses are stored on the website which handles our newsletter mailings. This is totally secure and their GDPR compliance policy can be viewed by visiting www.activecampaign.com/gdpr-updates/

Payment Security
We use Sagepay to take payments via our website and their credit/debit card pages use SSL (Secure Sockets Layer) encryption technology to keep your details secure. Your card information is not passed to us by Sagepay. Their privacy policy can viewed by visiting www.sagepay.co.uk/policies/privacy-policy

Our telephone, mail order and show sales are processed through Worldpay and we do not hold any card information digitally or online. Their privacy policy can viewed by visiting www.worldpay.com/uk/worldpay-privacy-notice

These measures make placing an order with Cocoon completely secure.

Cookies
Cookies are small files placed on your computer to collect standard internet log information. This is used for statistical analysis of website activity and newsletters with the aim of improving the efficiency of to allow our website to respond to you as an individual. Most web browsers are set up to accept cokies but you can modify the settings to decline cookies. For more information on cookies, please visit www.allaboutcookies.org.

Links to other websites
When we send out information regarding our forthcoming shows we may provide the website address or link to the website of the show organiser or location of our show. This is purely to allow you to obtain further information regarding the show such as parking, refreshments and access. If you are concerned about the privacy and security of any website to which we may offer a link you should look at their privacy policy as we cannot be held responsible in this instance.

Access to your Personal Data
If you wish to view the personal data we hold about you please contact us. There will be no charge for this You are entitled to lodge a complaint at the Information Commissioner’s Office if you are unsatisfied with how your data has been processed. You can contact them on 0303 123 1113 or go online to www.ico.org.uk/concerns. If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.